A company admin might create a "dummy" user for the esosds role so SDSs can be produced for EU poisons centres. Alternatively, any user may be given the esosds role on a temporary basis as required.
Roles for other groups are set out at https://www.sharedsds.com/user-docs/
At the main menu click the "Add user" link (only visible to admin), filling in detail in the user creation form, saving, assigning appropriate groups, saving the new user to the database and finally inform them how to login and initially what to do.
After creating a new user, inform the person concerned including the following:
Click the Add new user link at the main menu or on the Users menu to reveal this screen ...
If we save a username of "mactavish" (case sensitive) with a confirmed password the system will create the new user and automatically make it a member of the same company as the admin user.
In addition it will be given membership of the "user" group. Other group assignments require admin action.
There are very few permissions associated with the user group. They allow self-editing of the user's own profile and readonly views of the company information but not that of other users.
Immediately upon clicking [Save and continue editing], the following screen appears ... at the bottom, the Hide/Show links have been clicked to reveal all new user defaults.
Please note that while the username is case-sensitive, during user creation a case-insensitive check is made to ensure the same username with a different case doesn't already exist.
Consider using the '@' symbol followed by the company name or common abbreviation of the company name; such as mactavish@mightyfert.
Such '@' usernames are good practice for temporary employees or sub-contractors. See Short name below.
It is not possible for all users to split their name into first and last names as is common in western society. In SharedSDS it is necessary for users to take responsibility for what they enter and accordingly they should define their own full and correct name.
In places - such as the welcome line on every page - the software saves space with a short name which the user should also define.
If the '@' symbol appears in the login username, SharedSDS will display that instead of the Short name to help users retain focus on which company they are logged into.