Getting data

SharedSDS provides automatic mechanisms to fetch known-substance data from public sources. Manual links to any web resource may be added for any substance. Regulatory links and workplace exposure standards are added automatically for jurisdictions mentioned in your licensed wrappers. See the demonstration video.


Step 1 - Create and save a new substance (with just the mandatory fields: name, physical state and division)

Step 2 - Select one or All external databases of interest and save again


All selected in the drop-down Link creator list will produce a useful clickable link for each database (see current list below) - if your substance can be identified in it.

The following data are automatically entered if the respective fields are empty:

  • CAS registry number
  • ChemSpider ID
  • EC Number
  • InChiKey and Standard InChIKey
  • IUPAC name
  • Molecular formula
  • Molecular weight
  • Proper Shipping Name
  • SMILES structure
  • UN Number

Other data retrieved are inserted in up to nine (currently) data notes so findings can be compared in a single place between databases searched:

  • Aqueous solubility
  • Boiling point
  • Flash point
  • Ionization Potential
  • Lower explosion limit
  • Melting point
  • Octanol/Water ratio
  • Relative density (specific gravity)
  • Saturated Vapour pressure
  • Upper explosion limit

Regulatory information is also automatically added based on all the jurisdictions covered in all your licensed sharing arrangements as follows:

  • Workplace exposure limits
  • Biological exposure indices
  • Jurisdictional registries/inventories/schedules

Link creator databases for which links are automatically created when 'All' is selected:

  • ChemIDplus
  • ChemSpider
  • ECHA profile
  • ECHA information
  • eChemPortal
  • PubChem
  • NIST Webbook
  • Registry of Toxic Effects
  • ToxNet Carcinogenesis
  • ToxNet HSDB
  • Wikipedia

Don't hesitate to request development of additional searches in other databases and for other data items. The above lists will be updated here as they change. 

* IFA GESTIS link is not fully-automatic. However, we include instructions for a manual workaround.

Getting started - Basics

The following screenshots show how to initiate the automatic data retrieval process. To illustrate, +Add a new substance, and make its name Methyl ethyl ketone. Beneath the  Substance name field in the screenshot below is the Basics (Show) link ...

Click (Show). The Basics line changes colour and (Show) becomes (Hide). As well as Substance name, Physical state and Division are also mandatory. By the way, Nano-material defaults to No and there are a number of other fields not displayed in this screenshot.

Step 1 - Create and save a substance



Select Liquid in Physical state then a Division and click

Step 2 - Auto-create useful links and auto-retrieve data

Three other sets of fields below Basics are initially hidden behind summary headings with a similar (Show) link - as this snippet indicates. Ignore Basics, Current SDS and Ingredients total for the moment. Go straight to Database links.

Management information

Click (Show) in Database links and open the Link Creator drop-down list.

Database link page

Select "All" then

The result should be:

  • Auto-creation of new Useful link records (eg., ChemIDplus and ChemSpider); and
  • Auto-retrieval of data (including from ChemIDplus and Chemspider) into notes at the bottom of the substance page
  • Auto-creation of pertinent jurisdictional information

Useful links

Useful links do not have to be auto-created. Usefully, they can be created manually as well. 

In any case, every link should have a description. The target audience is yourself in a few years time.

Also notice the rating system. These link records (and therefore the ratings) are only seen by you and your colleagues.

Useful link

Retrieved data items

Data from multiple public websites are automatically collected in a single note per data item when 'All' database links are selected. You are encouraged to ask for other data items of interest to be collected. For example, one user asked for Ionization potential. Here is the list of current items and below is an example for Boiling Point ...

List of current automatic data notes

You could create a more useful links, visit and review data available from elsewhere. It is always valuable to keep a record of your sources.

 Data note Boiling point